Solutions in times of the pandemic from Modern Forms

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19 October 2020
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Solutions in times of the pandemic from Modern Forms

Adapting to customer’s needs – for the Modern Forms team it has always been one of the most important operating principles. Our clients can count on full support at every stage of the order. The real test turned out to be the time of the pandemic and supporting the events industry in a completely new dimension. Check what solutions we have suggested to our customers to support them in organising their events. We passed the test with an A+ !

  1. A virtual event instead of a traditional one

Client’s problem

Our client is an organiser of a periodic marathon in honour of his city. Due to the outbreak of the pandemic, he was not able to organise the event in its usual form – he decided to cancel the event, regardless of the interest of the participants. At this point, the design of the medals has been already approved.

A solution from Modern Forms

We suggested to our client to organise the event in a virtual form. Despite his initial concerns, he opted for such an alternative. What was the result? Instead of a traditional 100 people race, there was a virtual race for nearly 400 people!

A valuable tip

If you are an organiser of an event that, due to restrictions cannot take place, it is worth considering other options. A virtual event, properly promoted, enables to reach people all over the world. It often happens that more people take part in such an event than estimated in the case of the traditional one.

  1. Multiple re-ordering of medals

Client’s problem

The client was organising the Independence Race 2020 in a virtual form. The preparations for the promotion of the event began with the creation of a prototype and the preparation of the advertising materials. Prepared in such a way, the client started selling packages for the virtual race. The interest in the event was far greater than expected – a problem appeared with a rapidly rising number of participants and, consequently, the awards needed.

Solution from Modern Forms

At the beginning of our cooperation, we informed the client that by ordering with us he gains the ability to re-order more medals and trophies. The client ordered awards in four batches: 200 + 450 + 350 + 300 – thanks to that he was sure that he will have an award for each participant in the race.

A valuable tip

If you don’t know the final number of the participants of the event or their number will surprise you, with Modern Forms you can re-order the needed number as and when required. You order exactly how much you need without compromising your budget.

Our design for this event:

Other designs for virtual events:

  1. Sending awards directly to awarded employees

Client’s problem

The pandemic also makes it difficult to organise business and special events. Our client wanted to show appreciation to his best employees and he decided to organise this type of event in a safe form online. When ordering awards from us, he asked how to give them to the awarded employees in a convenient and impressive way.

Solution from Modern Forms

Our goal was to relieve the client as much as possible. We suggested sending the trophies to the awarded employees directly from us – aesthetically and securely packed trophies reached 23 different people at the indicated addresses. The client thanked us for this cheaper and definitely more convenient solution.

A valuable tip

If you are organising an event and it is important to you to directly give personalised trophies to the awarded people, you have our full support. Sending awards directly from us shortens the time of receiving them and simplifies organisational issues with storing and addressing parcels.

Our completed project for this event:

  1. Use of the awards at a later date

Client’s problem

The client ordered medals from us back in 2019 which she used only partially during one of the events. The next batch was to be given out to the participants during an event that was cancelled due to the pandemic. The problem was the ribbons with a specific date.

Solution from Modern Forms

We suggested to the client to return the medals to us and offered to change the ribbons. We have swapped them for her ribbons without a date. Thanks to that she will be able to use the medals during the next event, even if it cannot be organised this year.

A valuable tip

If your event has been cancelled and the finished awards are not suitable to be reused due to the event’s name/date on the ribbon, a small change will make it possible.

The completed project for this event:

  1. Production of awards and their future use

Client’s problem

Our client had to cancel the marathon. Even though the production of the awards had not yet started, the design was accepted and the money for the production process paid.

Solution from Modern Forms

We suggested to the client to have the order completed, but with a small change. We removed the dates from the ribbons, medals and trophies. Thanks to that the client can use them during an event postponed till the next year. What is important as well, he will receive the completed products this year, along with photographs taken by our team. These pictures of the awards posted on websites and social media will be an excellent way to promote the event for next year, encouraging even more people to participate.

A valuable tip

If the date of your event is uncertain due to the possibility of a lockdown, a good solution would be to create a design, accept it and start the first stage of the production. In a favourable situation, after taking those steps, we shorten the completion time of the project as much as possible.

Each of these solutions was created as a response to a specific need from a customer. Are you organising an event and need other support? Please let us know. We are here for you.